YHS Production GmbH · Wil SG, Switzerland
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PRIVACY POLICY

Privacy Policy

Last updated: 01 January 2026

This Privacy Policy describes how YHS Production GmbH (“we”, “us”, “our”) collects, uses and protects personal data when you visit yhs-production.xyz or interact with us as a business partner, customer, or supplier. This policy is drafted in accordance with the Swiss Federal Act on Data Protection (revFADP, in force since 1 September 2023) and the EU General Data Protection Regulation (GDPR) where applicable to clients in the European Union.

1. Data Controller

YHS Production GmbH
St. Gallerstrasse 70, 9500 Wil SG, Switzerland
UID: CHE-458.250.800
Contact: [email protected]

2. Data we collect

2.1 Data you provide directly

  • Identification data: name, job title, company name
  • Contact data: business email, phone number, postal address
  • Commercial data: order history, invoicing data, VAT number, payment references
  • Inquiry content: information you submit through our contact form or send by email

2.2 Data collected automatically

  • Technical log data: IP address, browser type, operating system, referring URL, timestamps
  • Usage data: pages visited, session duration, interactions with the site
  • Cookie data: see our Cookie Policy for full detail

3. Legal basis for processing

We process personal data on the following legal bases:

  • Contract performance — to respond to inquiries, prepare quotations, fulfil orders, and handle invoicing
  • Legitimate interest — to operate, secure and improve our website, manage commercial relationships, and pursue or defend legal claims
  • Legal obligation — to comply with Swiss accounting, tax, anti-money-laundering and commercial law requirements
  • Consent — where required, for analytics cookies or marketing communications

4. How we use your data

  • Respond to quote, sample and custom-dieline inquiries
  • Manage ongoing commercial relationships and contracts
  • Process orders, deliveries, invoices and payments
  • Maintain accounting records for the statutory 10-year retention period under Swiss law
  • Comply with export, customs, sanctions and KYC obligations
  • Protect the security and integrity of our website

5. Data sharing

We do not sell personal data. We share data only with:

  • Logistics and freight forwarding partners (to deliver orders)
  • Payment service providers and banks (to process payments)
  • Tax authorities, customs authorities and statutory auditors (as required by law)
  • IT, hosting and email service providers acting as data processors under written agreements
  • Legal and professional advisors when necessary to assert or defend our rights

6. International transfers

Personal data is primarily processed in Switzerland and the European Union. Where data is transferred outside these jurisdictions (for example to IT service providers), we rely on adequacy decisions, EU Standard Contractual Clauses, or other lawful transfer mechanisms.

7. Data retention

We retain personal data only as long as necessary for the purposes for which it was collected, or as required by Swiss commercial law (typically 10 years for accounting records). Inquiry data not converted into a commercial relationship is deleted after 24 months.

8. Your rights

Under the Swiss revFADP and the EU GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request rectification of inaccurate data
  • Request deletion of data where legal obligations do not require retention
  • Restrict or object to certain processing activities
  • Receive your data in a portable, machine-readable format
  • Withdraw consent for processing based on consent
  • Lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC), or with your national EU supervisory authority

To exercise these rights, contact us at [email protected]. We respond within 30 days.

9. Security

We apply appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. These include encrypted transport (TLS), access controls, and regular security review of our IT systems.

10. Updates to this policy

We may update this Privacy Policy from time to time. The current version is always available at yhs-production.xyz/legal/privacy.html. Material changes will be communicated to active business partners by email.